The Benefits and Drawbacks of Web-Based ERP Software for Business

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Written By Mrudul Modh

A web-based ERP software has the ability to completely transform your organization. By combining all company operations and processes into a unified one, you obtain significant strategic and operational value as well as complete control over your organization.

If you are thinking about implementing ERP solutions or overhauling your current setup, you might be wondering what the ideal approach is. Traditional ERP software configurations entail businesses purchasing their own gear and software and configuring the system locally.

However, web-based ERP system is becoming more prevalent. It entails locating the system off-site and connecting to it through a network using a web browser. Essentially, the browser takes on the role of the client.

Using such web-based ERP software has numerous benefits, but it also has certain downsides.

What is the basic idea of ERP software?

Aside from wandering worker syndrome, the ERP system debunks the idea of multitasking, which organizations admire but has become a double and widely misunderstood norm.

Computer systems and software may “concentrate” on several concepts and activities at once. Humans, while capable of initiating many processes at the same time, are unable to properly concentrate on multiple thoughts at the same time. As a result, there are errors.

When employers use the loaded question, “Can you multitask?” they are not asking if you can focus, think, or tackle several complicated problems at the same time. They are essentially asking if you are well-organized.

What is the basic idea of ERP software?

What is ERP software?

In its simplest form, ERP software simplifies business processes and streamlines operations by centralizing data, automating business operations, and streamlining business processes.

The ultimate purpose of employing this technology is to improve processes and free up staff time for more natural activities. These goals can lead to increased revenue margins and efficiency, as well as improved communication within the organization.

How do web-based ERP solutions impact work efficiency?

A good ERP system will reduce your company’s IT and training costs, as well as save your personnel time and effort. By implementing an ERP solution, you may be able to drastically reduce or eliminate manual labour, allowing your team members to focus on revenue-generating duties instead.

Likewise, the system may provide assistance for adopting and implementing best-practice techniques in the industry. It coordinates all activities throughout an organization.

Machine learning, AI, robotic process automation (RPA), and other cutting-edge technologies allow the software to automate and intelligent suggestion capabilities found in most ERP packages today. Advanced functionality includes administration of business operations such as demand forecasting for products from manufacturing to delivery with just a click of a button or two!

Advantages of web-based ERP systems

It is no wonder why Web-based ERP software is so popular since it is easy to use and provides a lot of flexibility.

Essentially, the ERP solution is hosted off-site and accessed via a network via a web browser, so that users can access it remotely and perform nearly any task while on the go, using only a web browser and an internet-enabled device.

Web-based ERP solutions use your web browser as a front-end interface, but all of your vital data is safely stored and accessible via cloud servers, removing the need for a single-point workstation. This allows users to complete various jobs quickly and effortlessly, saving time, money, and other vital resources in the process.

Let’s check out the advantages in detail.

Advantages of web-based ERP software

1. Cost savings

Because there is no need for execution, web-based ERP solutions could indeed give huge cost savings as well as many other precious resources.

The business does not have to invest in powerful servers, expensive workstations, and other IT hardware equipment, as well as server management, assistance, installing improvements, service packs, and security fixes.

2. Simple access from anywhere

Web-based ERP solutions may be accessed from any location in the world. To access it, all you need is an internet connection and a device with a web browser.

As a result, while employing web-based ERP solutions, consumers benefit from the simplicity of access. They may share and update data from a remote place without requiring SQL Server or a Windows/Exchange Server database.

3. Improved Communication

With a web-based ERP system, you may provide users remote access, which speeds up communication between the company’s divisions. Because it provides real-time access from anywhere on the globe, connecting via handheld devices is simple.

4. Scalability

As a business grows, it faces new obstacles, such as more customers and more data processing and resource management requirements.

An online ERP solution is extremely scalable and lowers the complexity associated with expansion by allowing you to easily scale up your operations when demand is high and scale down when demand is low.

5. Consistent user experience

With an online ERP system, every user sees the same user interface with a single login and process, regardless of the device from which they access it. End-user training and adoption within the enterprise are heavily reliant on consistency across a wide variety of supported devices.

6. Quicker customization

As clients become more demanding than ever, organizations want to be able to personalize at a faster rate. Web-based ERP solutions may be set up considerably faster than other traditional ERP solutions, and it even allows for reasonably quick adjustments to the basic design.

7. Better Data & Cloud Security

With Web-based ERP software, you may anticipate Dedicated security resources. Avoid installing harmful software and distributing data over different servers.

Where do ERP systems stand in today’s world?

Today, company management software companies increasingly provide SaaS-based subscriptions and free trial options. The consumer benefits from this in that he does not have to spend a lot of money and he gets to sample the software before purchasing the entire product and bringing it on-premise if necessary.

Startups and SMEs profit the most since their regions and product lines are still limited, and they may benefit from reducing their procedures before growing their business.

ERP vendors will profit from delivering speedier installs and turnaround times. The emphasis may then shift to bringing on more and more clients without worry of service.

Where does ERP software stand in today’s world?

What is the main disadvantage of using web-based ERP solutions?

However, there are several disadvantages to transferring your ERP software system to the cloud. Most notably, web-based ERP needs ongoing hardware hosting expenditures. These expenditures might add up over time and potentially outweigh the upfront costs of an on-premise solution.

Another potential issue is dependability. Despite the fact that today’s networks are rock robust, slowdowns and outages sometimes occur. Downtime may be both disruptive and expensive. Another issue to consider is data security and integrity. Although most data networks are exceedingly secure and use sophisticated encryption, intrusions still occur.

Finally, many businesses feel a sense of loss of control when they store their data offsite. Off-site ERP may be incompatible with business culture in such instances.

Should the ERP software be local or web-based?

Finally, while determining whether to use local or web-based ERP, each organization must analyze its specific circumstances. Consider the size of the organization, the number of IT professionals, the business strategy, corporate structure, initial investment resources, and so on.

If you are faced with this decision, the most important factor should always be identifying a system that is suited for your specific organization, both now and in the future.

This is best done in cooperation with your ERP system supplier, who has the expertise and technical knowledge to offer you the expert guidance you need to make an informed decision about the finest ERP software.

Are ERP systems advantageous to the manufacturing industry?

Food and beverage manufacturing units, pharmaceutical manufacturing units, paint and coating industries, personal care and cosmetics enterprises, and speciality chemical manufacturing firms, among others, benefit from online ERP software in the same manner that any other organization does.

By streamlining all business functions and departments through standardized processes, a web ERP system assists manufacturing businesses in meeting quality and statutory compliances, turning out products faster, adjusting order capacity faster, getting new sales orders registered into the system straight from the customer’s location in real-time, and so on.

Most importantly, with low human involvement necessary for processes and huge resource reductions across the board, process designers may redeploy resources like as men, equipment, and money to other key operations.

Is ERP software advantageous to the manufacturing industry?

What should you keep in mind about the costing factors of the ERP software?

  • ERP Software Expenses.
  • Add-ons for third-party software.
  • Costs of implementation.
  • Maintenance.
  • Complex Data Conversion requires both initial and ongoing training.
  • Creating a strong data conversion strategy might be challenging.
  • Data sources must be defined, examined, and analyzed.
  • Delays and cost increases will result from poor data conversion.
  • Thorough training is required. Training must cover all of the ERP system’s functions.
  • ERP training sessions should be aligned with business operations.
  • IT users must be educated on the technical features of the ERP system.


To summarise, a web-based ERP solution may start working right away with all of its efficiency, while all you have to do is feed it the proper data and ready it to share your burden.

Web-based ERP solution is the next step toward smarter business management that smoothly escalates failure and doubles overall job performance.

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